Your Captive Governance and More

Board governance and board meetings are critical when owning a captive insurance company. We manage all the details including meeting noticing, ensuring quorums, preparing all board materials, minute taking and clerk services.

We take board governance seriously and guide our clients thoughtfully to ensure proper oversight, compliance, and strategic alignment while managing unique risks and financial responsibilities. Captives operate in a highly regulated environment, and their purpose—whether risk retention, cost control, or tailored coverage—demands disciplined governance to avoid pitfalls and maximize benefits. 

Here’s why they matter:

Governance establishes accountability. A captive isn’t just a side project; it’s a regulated entity with fiduciary duties. The board sets policies, oversees underwriting, and ensures claims are handled fairly. 

Without regular meetings, you risk decisions being made ad hoc, which can lead to mismanagement or regulatory breaches. Board meetings keep the captive aligned with the parent company’s goals. 

Since captives often insure the parent’s risks, the board needs to regularly review with the captive management team, whether the captive’s operations—like coverage limits or reinsurance agreements—still match the parent’s evolving risk profile. 

A meeting might reveal that a new business line needs different coverage or that surplus capital could be better deployed. Compliance and risk management depend on it. 

Regulators expect captives to have active governance. Board meetings provide a documented trail of decision-making—crucial during audits or examinations. 

They also force you to assess risks systematically: Are you overexposed to a specific loss? Are your investment strategies sound? 

• Finally, they drive efficiency and value. A well-run board can identify opportunities—like using captive funds for strategic investments or negotiating better reinsurance terms—that save money or enhance stability. Meetings ensure these ideas are debated and vetted.

• Neglect governance, and you’re inviting trouble—whether it’s regulatory scrutiny, financial instability, or a captive that fails to serve its purpose. Regular, focused board meetings aren’t just a formality; they’re the backbone of a successful captive.